A detailed description of how the "transmittal form" approval process is handled in eResearch Portal
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The UGA Transmittal Form is the document (at first paper and then electronic) that UGA OSP utilizes to collect basic data about a proposal, as well as to obtain and document approvals for a variety of federal and UGA certifications.
This entire process is now rolled up into the eResearch Portal proposal process.
The Transmittal Approval Process collects approvals for a variety of data points, including:
Academic Credit
F&A Return
Center and Institute Credit
Management Unit
Cost sharing Units and Amounts
Certification of IP Policy
Certification of UGA Conflict of Interest Policy
Certification of Federal Anti-Kickback regulations
When a unit is selected as a credit or management unit, the unit is added to a "required approvers" list. Additionally, all units above this unit in its administrative hierarchy are also added to the required approvers list until a College, VP, or Center Director level is reached.
Once the proposal is submitted to Sponsored Programs, the Transmittal Approval Process is initiated and placed into To-Do List of the project Principal Investigator. Once the PI approves the Transmittal Form, the proposal is placed into the To-Do List of all Co-PI's and Key Personnel, then into each subsequently higher hierarchical unit up until the College, VP, or Center level.
The list of personnel defined as "unit approvers" is maintained by Sponsored Programs. The official head of a unit is always included in this list (department head, director or dean), but can also include proxies for these roles as well. If you have any questions regarding people named as approvers, please contact your OSP Representative.
If you are required to approval a Transmittal Form there are two ways to accomplish this task:
1. When you receive the email asking you to login and approve a transmittal form use the Click HERE link to reach the proposal work space.
1. Click on the link to enter the proposal work space.
2. Review the various components of the proposal as desired.
3. When ready, click the blue "Approve" button or red "Reject" button in the center of the screen. If you approve, you will be asked to read a certifications page, and certify if you have a financial conflict of interest of not. You will be required to re-enter your login credentials to verify your identity. If you reject, you will be asked to provide a reason for the rejection.
4. Your task is complete.
2. When you login through the systems main page at grant.ovpr.uga.edu, you will land on the To-Do List page.
1. If you are approving as a PI, Co-PI, Key Personnel, departmental approver or dean you will see the proposal listed on the To-Do List with an action item of “Approve Transmittal Data as (your role here)”
2. From here you have 2 ways to approve or reject the transmittal form:
i.) by clicking on the name of the proposal you will enter the proposal work space, from here follow the instructions provided above in option 1.
ii.) You can also click on the Action Required which will take you to the proposal work space, from here follow the instructions provided above in option 1.
Note that all Transmittal Data related processes do not impact the routing and submission of proposals through OSP or the proposal sponsor. If you believe the proposal should not be submitted to the sponsor you should contact the PI, and Sponsored Programs directly.
